Run Your School with Confidence
The complete school management system built for your school. Handle admissions, fees, exams, and parent communication. Works offline. M-PESA integrated. Setup in 2 weeks.
Save 20+ Hours Every Week with Smart Automation
Transform time-consuming manual tasks into automated workflows. Focus on teaching excellence while Heligon handles the administrative work.
What You Gain with Heligon:
- Report cards in minutes: Generate 500 professional report cards in 5 minutes instead of 5 days
- Verified fee collection: M-PESA integration confirms every payment automatically—authentic receipts only
- Complete attendance records: Digital registers accessible anytime, with automatic parent notifications
- Instant exam processing: Automatic grade calculation, class positions, and performance analytics
- Effortless parent communication: Integrated bulk SMS capabilities, automatic notifications for fees and results
- NEMIS reporting ready: Export all required data in NEMIS-ready format with one click
Everything You Need to Run a Modern School
No more juggling multiple systems, Excel sheets, and exercise books. Heligon handles everything from one beautiful dashboard.
STUDENT MANAGEMENT
Complete student records from admission to graduation. Digital profiles, parent contacts, medical history, and academic records.
FEE MANAGEMENT
M-PESA verified payments. Automatic receipts. Track arrears effortlessly. Supports instant SMS confirmations for parents.
EXAMS & REPORTS
Automated grade calculation. Professional report cards in minutes. Works with CBC, 8-4-4, IGCSE, and custom scales.
PARENT PORTAL
Parents check fees, results, and attendance from their phones. Optional SMS integration for important updates.
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From Marks Entry to Report Cards in Minutes
Transform exam processing from days of manual work to minutes of automated excellence. Teachers enter marks once, and the system handles everything else—automatically.
THE HELIGON WAY (AUTOMATED):
- Step 1: Teachers enter marks online
- Step 2: Click "Calculate Results"
- Step 3: Review and publish
- Step 4: Generate all report cards
- Step 5: Send to parents' phones
From marks to published results in minutes, not days
- ✓ Automatic grade calculation for any grading scale
- ✓ Intelligent position ranking (handles ties correctly)
- ✓ Professional PDF report cards with school logo
- ✓ Term-over-term performance comparison
- ✓ Bulk publishing to parent portal
Complete School Operations in One System
ADMISSIONS & REGISTRATION
- ✓ Online admission forms
- ✓ Document upload (birth certificates)
- ✓ Admission letters (PDF generation)
- ✓ Student ID card printing
- ✓ Class/stream assignment
ACADEMICS & CURRICULUM
- ✓ Subject allocation
- ✓ Timetable generation
- ✓ Lesson planning
- ✓ Syllabus coverage tracking
- ✓ CBC competency assessment
FEE MANAGEMENT
- ✓ Fee structure by class
- ✓ M-PESA payment verification
- ✓ Invoice generation
- ✓ Receipt printing & SMS Integration
- ✓ Arrears tracking
- ✓ Fee balance statements
EXAMINATIONS
- ✓ Exam scheduling
- ✓ Marks entry (online/offline)
- ✓ Grade calculation
- ✓ Report card generation
- ✓ Performance analytics
- ✓ NEMIS integration ready
ATTENDANCE TRACKING
- ✓ Daily attendance (class-based)
- ✓ Absentee reports
- ✓ Late arrivals tracking
- ✓ SMS notification support (absent today)
- ✓ Attendance analytics
STAFF MANAGEMENT
- ✓ Staff profiles & documents
- ✓ TSC number tracking
- ✓ Leave management
- ✓ Payroll processing
- ✓ Performance appraisal
PARENT PORTAL
- ✓ View fees & balances
- ✓ View results & report cards
- ✓ Check attendance
- ✓ Download receipts
- ✓ Message teachers
COMMUNICATION
- ✓ Bulk SMS capabilities
- ✓ Email notifications
- ✓ School announcements
- ✓ Event calendar
- ✓ Notice board
Works When Internet Doesn't
Perfect for rural schools with unreliable internet. Your school operations continue seamlessly, online or offline.
Offline Operations
Teachers enter marks, record attendance, and process fees without internet. Everything works seamlessly offline.
Auto Cloud Sync
When internet returns, all data syncs automatically to the cloud. No manual intervention needed.
Works on 2G
Optimized for slow connections. Works perfectly even on 2G networks in remote areas.
Transparent Pricing. No Hidden Fees.
Choose the plan that fits your school size and budget.
CLOUD MONTHLY
- ✓ Cloud access
- ✓ Parent portal
- ✓ Mobile app
- ✓ Auto updates
- ✓ SMS Integration
- ✓ Phone support
- ✓ Free training
CLOUD ANNUAL
- ✓ Cloud access
- ✓ Parent portal
- ✓ Mobile app
- ✓ Auto updates
- ✓ Advanced SMS Gateway
- ✓ Priority support
- ✓ Free training
ONE-TIME PURCHASE
- ✓ Install on your server
- ✓ Works offline
- ✓ One school
- ✓ Optional support
- ✓ Free training
- ✓
- ✓
LARGER SCHOOLS (300–1000 students): Custom pricing based on student count. Contact us for a quote.
ALL PLANS INCLUDE:
- ✓ Complete data import from existing system
- ✓ Staff training (2 full days on-site)
- ✓ Parent orientation materials
- ✓ 30-day money-back guarantee
- ✓ Free technical support during setup
OPTIONAL ADD-ONS:
- • SMS Gateway setup
- • Biometric attendance device
- • ID card printer bundle
- • Custom report card design
Built for Your Type of School
PRIMARY SCHOOLS
CBC-ready. Competency-based assessment. Simple grading. Parent-friendly reports.
SECONDARY SCHOOLS
8-4-4 and CBC. Track subject choices. KCSE analysis. University application ready.
COLLEGES
Cambridge grading scales. AS/A-Level support. UCAS integration ready.
UNIVERSITIES
Hostel allocation. Dormitory management. Boarding fees separate from tuition.
Frequently Asked Questions
How long does setup take?
2 weeks from signup to full operation. Week 1: setup and data import. Week 2: training and go-live. We handle the heavy lifting.
What if we already have student records in Excel?
We import your existing data at no extra charge. Bring your Excel files, photos, and we'll digitize everything during setup.
Do we need special equipment?
No. Works on any computer or laptop. Optional: receipt printer (for fee receipts), biometric device (for attendance), ID card printer.
What happens if internet goes down mid-term?
System keeps working offline. Teachers enter marks, attendance continues, fees can be recorded. Everything syncs when internet returns.
Can we customize report cards with our school logo?
Yes. We customize report cards to match your school's branding during setup. Include logo, motto, colors, and specific layout preferences.
Is parent data secure?
Yes. Bank-level encryption. Each school's data is completely isolated. Only authorized staff can access student records.
Do you support CBC competency-based assessment?
Yes. Fully CBC-ready. Track competencies, strands, sub-strands. Generate CBC-compliant reports. Also supports 8-4-4, IGCSE, and custom grading systems.
What about NEMIS reporting?
System generates all data needed for NEMIS. Export student data, enrollment statistics, and teacher information in NEMIS-ready format.
Can we try before committing?
Yes. Schedule a live demo where we show you the system with sample school data. 30-day money-back guarantee on all plans.
Ready to Transform Your School?
Join forward-thinking schools running smarter, more efficient institutions with Heligon School Management.
Schedule Your Free Demo